Skip to main
The Arch

Returning to the Hill Workplace Guidebook

Prepared by the Campus Community Health and Safety Sub-Committee and approved by the Return to the Hill Committee, June 2020.

Introduction

McDaniel College has developed a set of plans, policies and protocols in response to the COVID-19 pandemic that began in late 2019. Central to our response to the pandemic is our commitment to our First Principles. Our first principle “We strive to place students at the center of a humane environment so that they may see and work toward their personal goals while respecting others and sharing responsibility for the common good” has deeply informed the development of these policies and protocols. Safety of all involved is critical in creating a humane environment in which our students will thrive.

McDaniel’s plans will be aligned with Maryland’s Road to Recovery, the local orders of the Carroll County Government and the City of Westminster. Additionally, the plans will be informed by guidance including but not limited to state, local, and federal public health, education and safety authorities, the Carroll County Health Department, the Centers for Disease Control and Prevention and OSHA.

The plans, policies and protocols contained within this guide may change as our knowledge about the COVID-19 virus advances. As changes are implemented, the effective date will be noted at the bottom of each page. Questions about the policies contained within this guide should be directed to your supervisor or department head.

Returning to Campus

Faculty

The modality of courses taught will be determined at the beginning of each semester. However, the modality of courses taught may be changed at any time should an outbreak or other circumstances occur. The Return to the Hill (RTTH) Committee is working towards opening the Fall 2020 semester with a portion of the undergraduate courses being taught face-to-face. All graduate courses will be taught online for the Fall 2020 semester. A faculty member may request an accommodation to continue teaching in an online capacity by submitting a Request for Remote Work to the Office of Human Resources if you are aged 60 or older or have an underlying medical condition. The form can be found online in the My.McDaniel portal under “Offices & Services,” “Human Resources,” “COVID-19 Information,” “McDaniel College Resources.” All medical information submitted will remain confidential within the Office of Human Resources.

Staff

Staff will return to campus in a phased approach determined in coordination with the Return to the Hill (RTTH) Committee and the respective vice president. These decisions will be communicated to you from your direct supervisor, director or respective vice president. Factors to be considered include the ability to meet job responsibilities remotely, the status of students present on campus, ability to meet social distancing protocols while on campus, and technology available to support the job function.

A staff member may request an accommodation to remain working remotely after his or her department has been approved for on-campus work if they are aged 60 or older or have an underlying medical condition. This request may be made by submitting the Request for Remote Work to the Office of Human Resources. The form can be found online in the My.McDaniel portal under “Offices & Services,” “Human Resources,” “COVID-19 Information,” “McDaniel College Resources.” All medical information received will remain confidential within the Office of Human Resources.

Staff Scheduling Options

Once a staff member has been approved to return to campus, the staff member should work with his/her direct supervisor to determine the best option(s) to ensure safe working environment. These options may be combined or used individually as needed.

Partial Remote Work

This staffing option allows a staff member to work on campus for a limited time each week and complete the remainder of the job responsibilities remotely. The schedule expectations should be communicated at least one week in advance.

Staggered Start/End Times

This staffing option requires that staff members working within the same area start their workday at varied times and end their workday at varied times. The goal of this method is to avoid large numbers of individuals entering and leaving a workspace at the same time. Variances may be in 15-minute increments.

Rotating Shifts

This staffing option allows a staff member to work a limited number of shifts on campus and the position is not conducive to remote work. This method is sometimes referred to as the “skeleton crew”. The staff member would use sick or vacation leave to account for any hours not worked during the week. If a staff member exhausted all forms of paid leave, then unpaid leave would be applied. The staff member would be eligible to apply for unemployment benefits. For more information on unemployment benefits, please see the Unemployment Benefit FAQs.

Volunteers

Volunteers are not permitted on campus and are limited to remote opportunities only.

Student Workers

Student workers will return to campus in a phased approach determined in coordination with the Return to the Hill (RTTH) Committee and the respective vice president. These decisions will be communicated directly to you from your direct supervisor, director or respective vice president. Factors to be considered include the ability to meet job responsibilities remotely, the status of students present on campus, ability to meet social distancing protocols while on campus, and technology available to support the job function.

Student workers should be scheduled with staggered start and end times. This approach will avoid large numbers of individuals entering and leaving a workspace at the same time. Variances may be in 15-minute increments.

Symptom Monitoring

Faculty, staff and student workers will be expected to conduct a symptom review each day before they arrive to campus or report to work via the Campus Clear App. The Campus Clear App can be downloaded by searching for #CampusClear in the AppStore or an account can be created online at www.campusclear.com.

General Safety Protocols

Returning to work on campus will look and feel different from before the pandemic began. Each one of us has a shared responsibility in engaging in behaviors that mitigate the spread of the virus. Therefore, all of us must engage in the safety practices listed below in alphabetical order.

Types of Face Coverings

Face coverings can be a fun accessory that fits one’s personality. However, face coverings should be appropriate for a positive learning environment.  Failure to meet this requirement could lead to further disciplinary action.

Face coverings are a critical preventive measure used to help protect others in our community. Whether disposable or reusable, it is important to understand what is defined as an acceptable face covering on our campus.

All face coverings, with the exception of Humanity Shields, must:
  • be made with at least two layers of breathable material; 
  • fully cover the nose and mouth and secure under the chin; 
  • fit snugly but comfortably against the side of the face; and 
  • be secured with ties or ear loops, allowing one to remain hands-free. 
The following are not  acceptable face coverings: open-chin triangle bandanas and face coverings containing one-way valves, mesh material or holes of any kind. Face coverings with two-way filtering valves are acceptable. Per Centers for Disease Control and Prevention (CDC) guidance, face shields cannot be used as a substitute for an acceptable face covering.

Use and Care of Face Coverings

  • Wash hands before handling the face covering
  • Ensure that the face covering fits over the nose and under the chin
  • For N95 Respirator, follow training procedures specific to your respirator
  • Avoid touching the front of the face covering
  • Avoid touching eyes, nose or mouth when removing the face covering
  • Wash hands after removing the face covering
  • Cloth face coverings should be laundered regularly

Type

Cloth Mask or neck gaiter

Disposable Mask

Medical-Grade Surgical Mask

N95 Respirator

 
cloth face mask
Disposable Mask
medical grade surgical mask
N95 Respirator Mask

Description

Hand-made or commercially manufactured double layered face covering that is washable and helps to contain respiratory emissions of the wearer. Examples include cloth masks and neck gaiters.

Commercially manufactured mask that helps to contain the respiratory emissions of the wearer.

Loose-fitting FDA-approved masks to protect the wearer from large droplets and splashes from others; helps to contain the respiratory emissions of the wearer. 

Tight-fitting National Institute for Occupational Safety and Health certified device that provides effective respiratory protection from airborne particles and aerosols; helps to contain the respiratory emissions of the wearer.

Intended Use

Required for campus community while in campus buildings or when 6 foot social distancing cannot be maintained outdoors.

These masks are reserved for individuals who have task-specific hazards determined by the Office of Risk and Safety. Users have been trained, fit tested as required and approved to use these types of masks.

Duration of Use

Must be washed daily.

Must be changed daily.

Must be changed daily.

Must be changed daily.

Care/Storage

Laundered with regular clothing detergent after each use.

Must be discarded in trash after one use.

Must be discarded in trash after one use.

Must be discarded in trash after one use.

Supply

May be supplied by employee or College.

May be supplied by employee or College.

Supplied by College.

Supplied by College.

Tips to Manage Foot Traffic

  • Use video conferencing software as frequently as possible to minimize face-to-face contact
  • Use online payment options where possible for any monetary transactions thereby decreasing the handling of money
  • Place visual cues to manage where customers enter, exit and wait for service
  • Request that customers schedule appointments to minimize unnecessary lines where possible
  • Move seating configurations to meet social distancing protocols
  • Seating that is hard such as plastic or metal is preferred over cloth to allow easier methods of cleaning
Keep Distance 6 ft

Tips to Manage Foot Traffic:

  • Use video conferencing software as frequently as possible to minimize face-to-face contact
  • Use online payment options where possible for any monetary transactions thereby decreasing the handling of money
  • Place visual cues to manage where customers enter, exit and wait for service
  • Request that customers schedule appointments to minimize unnecessary lines where possible
  • Move seating configurations to meet social distancing protocols
  • Seating that is hard such as plastic or metal is preferred over cloth to allow easier methods of cleaning