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Returning to the Hill Workplace Guidebook

Prepared by the Campus Community Health and Safety Sub-Committee and approved by the Return to the Hill Committee. Last updated: 1/12/2022

COVID-19 CDC Transmission Categories Return to the Hill

Introduction

McDaniel College has developed a set of plans, policies and protocols in response to the COVID-19 pandemic that began in late 2019. Central to our response to the pandemic is our commitment to our First Principles. Our first principle “We strive to place students at the center of a humane environment so that they may see and work toward their personal goals while respecting others and sharing responsibility for the common good” has deeply informed the development of these policies and protocols. Safety of all involved is critical in creating a humane environment in which our students will thrive.

McDaniel’s plans will be aligned with Maryland’s Road to Recovery, the local orders of the Carroll County Government and the City of Westminster. Additionally, the plans will be informed by guidance including but not limited to state, local, and federal public health, education and safety authorities, the Carroll County Health Department, the Centers for Disease Control and Prevention and OSHA.

The plans, policies and protocols contained within this guide may change as our knowledge about the COVID-19 virus advances. As changes are implemented, the effective date will be noted at the bottom of each page. Questions about the policies contained within this guide should be directed to your supervisor or department head.

Community Expectations and Health Protocols by Transmission Category

The CDC has developed four categories to better track the extent of the virus within counties:

  • Low transmission
  • Moderate transmission
  • Substantial transmission
  • High transmission

For the most up-to-date guidance view the:
 

Community Expectations and Health Protocols Chart

Returning to Campus

Faculty

The modality of courses taught will be determined at the beginning of each semester. However, the modality of courses taught may be changed at any time should an outbreak or other circumstances occur. For the spring 2021 semester, the undergraduate courses will be offered in a face-to-face, hybrid or online modality. The graduate courses will be taught online. A faculty member may request an accommodation to continue teaching in an online capacity by submitting a Request for Remote Work to the Office of Human Resources if you are aged 60 or older or have an underlying medical condition. The form can be found online in the My.McDaniel portal under “Offices & Services,” “Human Resources,” “COVID-19 Information,” “McDaniel College Resources.” All medical information submitted will remain confidential within the Office of Human Resources.

Staff

Beginning June 1, 2021, all staff with on campus responsibilities will be expected to return to campus.

A staff member may request an accommodation to remain working remotely if have an underlying medical condition. This request may be made by submitting the Request for Remote Work to the Office of Human Resources. The form can be found online in the My.McDaniel portal under “Offices & Services,” “Human Resources,” “COVID-19 Information,” “McDaniel College Resources.” All medical information received will remain confidential within the Office of Human Resources.

Volunteers

Volunteers are permitted on campus.

Student Workers

Beginning June 1, 2021, all student workers with on campus responsibilities will be expected to return to campus.

Symptom Monitoring

Faculty, staff and student workers are encouraged to conduct a symptom review each day before they arrive to campus or report to work.

If a faculty, staff member or student worker exhibits any of the following symptoms, they should not report to work. Instead, they should inform their supervisor (staff or student worker) or Dean of the Faculty (faculty) that they are experiencing symptoms and then contact their health care provider for guidance. 

The Centers for Disease Control and Prevention (CDC) has identified the following symptoms to be COVID-19 related:

  • Cough
  • Shortness of breath or difficulty breathing (Call 911 if you experience this)
  • Fever of 100.4 degrees or more
  • Chills
  • Repeating shaking with chills
  • Running nose or new sinus congestion
  • Muscle pain
  • Headache
  • Sore throat
  • Fatigue
  • New GI symptoms such as diarrhea, vomiting, nausea or stomach pain
  • New loss of taste or smell

General Safety Protocols

Returning to work on campus will look and feel different from before the pandemic began. Each one of us has a shared responsibility in engaging in behaviors that mitigate the spread of the virus. Therefore, all of us must engage in the safety practices listed below in alphabetical order.

Face Coverings

Mask usage is guided by the current CDC recommendations. Please visit the COVID-19 Dashboard and Community Health Protocols for the most recent information. At all times, and in all categories, masks are strongly encouraged for all unvaccinated individuals and all members of our community are encouraged to wear masks indoors regardless of transmission category.

Face coverings can include KN95 or equivalent, disposable masks, medical-grade surgical masks, or N95 respirators. The type of face covering used is determined by the job responsibilities that the individual is performing and vaccination status. Refer to the chart below to determine which type of face covering is best for you. Please note, the CDC is no longer recommending cloth masks or neck gaiters.

Types of Face Coverings

Face coverings can be a fun accessory that fits one’s personality. However, face coverings should be appropriate for a positive learning environment. Failure to meet this requirement could lead to further disciplinary action.

Face coverings are a critical preventive measure used to help protect others in our community. Whether disposable or reusable, it is important to understand what is defined as an acceptable face covering on our campus.

All face coverings, with the exception of Humanity Shields, must:
  • be made with at least two layers of breathable material;
  • fully cover the nose and mouth and secure under the chin;
  • fit snugly but comfortably against the side of the face; and
  • be secured with ties or ear loops, allowing one to remain hands-free.
The following are not  acceptable face coverings: open-chin triangle bandanas and face coverings containing one-way valves, gaiters, single-layer cloth masks, mesh material or holes of any kind. Face coverings with two-way filtering valves are acceptable. Per Centers for Disease Control and Prevention (CDC) guidance, face shields cannot be used as a substitute for an acceptable face covering.

Directions for Use of KN95

  • Wash or sanitize your hands immediately before touching your KN95.
  • Unfold your mask.
  • Place the mask over your face, with the bottom below your chin and the nosepiece up.
  • Place the straps of the mask over each of your ears.
  • Adjust the metal nose clip using fingers from both hands to mold the clip to the shape of your nose.
  • Adjust fit as necessary to reduce air flow around the mask.
  • Significant facial hair (more than 3-days growth) adversely effects the ability of the KN95 to form a tight seal around your face and thus reduces the KN95’s effectiveness at protecting you from COVID-19. Therefore, to provide a better fit, parts of your face that come in contact with the KN95 should be free of significant facial hair.
  • If you wear glasses and find fogging to be a nuisance, wash the lenses with soapy water and shake off the excess before putting on your mask (wipe off nose piece to minimize skin irritation).
  • Wash or sanitize hands after removing the KN95.

Type

KN95 or equivalent

Disposable Mask

Medical-Grade Surgical Mask

N95 Respirator

KN95 Mask
Disposable Mask
medical grade surgical mask
N95 Respirator Mask

Description

A commercially manufactured well-fitting mask that helps to contain the respiratory emissions of the wearer. While the KN95 is a specialized mask, the Occupational Safety and Health Administration (OSHA) does not consider a KN95 mask to be a negative-pressure respirator. Therefore, OSHA does not require that users be fit-tested to use the KN95 mask. These masks are extremely effective as they can filter 95% of the virus particles in the air.

Commercially manufactured mask that helps to contain the respiratory emissions of the wearer.

Loose-fitting FDA-approved masks to protect the wearer from large droplets and splashes from others; helps to contain the respiratory emissions of the wearer.

Tight-fitting National Institute for Occupational Safety and Health certified device that provides effective respiratory protection from airborne particles and aerosols; helps to contain the respiratory emissions of the wearer.

Intended Use

Please review the Community Health Protocols for the most up-to-date information regarding mask usage.

These masks are reserved for individuals who have task-specific hazards determined by the Office of Risk and Safety. Users have been trained, fit tested as required and approved to use these types of masks.

Duration of Use

The KN95 should be discarded when it becomes soiled, no longer covers the mouth and nose, has stretched or damaged ties, or has holes or tears in the fabric.

Must be changed daily.

Must be changed daily.

Must be changed daily.

Care/Storage

Can be used multiple times before replacing. Store it in a dry brown paper bag away from direct sunlight or excessive heat. Do not attempt to wash. Once it is no longer usable, it can be discarded in the regular trash. If possible, wash or sanitize your hands immediately before and after putting your KN95 on and immediately before and after taking it off when planning to reuse it.

Must be discarded in trash after one use.

Must be discarded in trash after one use.

Must be discarded in trash after one use.

Supply

May be supplied by employee or College.

May be supplied by employee or College.

Supplied by College.

Supplied by College.

Tips to Manage Foot Traffic

  • Use online payment options where possible for any monetary transactions thereby decreasing the handling of money
  • Place visual cues to manage where customers enter, exit and wait for service
  • Request that customers schedule appointments to minimize unnecessary lines where possible
  • Move seating configurations to meet social distancing protocols
Keep Distance 6 ft