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McDaniel College is announcing meal plan refunds and housing relief to help ease the financial burden on our students and their families during this time of economic uncertainty. Read more about the details, including eligibility requirements.

Board (Meal Plan) Refund Policy (applies to all eligible students)

Policy

Students who have paid for a Spring 2020 meal plan and who have moved out of campus housing will be refunded the prorated amount of their meal plan for the 8 weeks remaining in the spring 2020 term following Spring Break. Our intention is for refund checks for eligible students to be issued no later than April 3. At this time, payments will be made only to students who do not have an existing unpaid balance or whose balance is less than $250.

Eligibility Requirements

In addition to the requirements above, please note:

  • Students with existing balances over $250 have until May 1 to pay their remaining balance and, once the balance is resolved, the student will become eligible for the refund. The total balance must be paid for a student to become eligible. Once a balance is resolved, a refund will be issued within 14 business days.
  • Following May 1, the refund will be applied to any existing balance. If an unpaid balance remains after the refund is applied, the student remains responsible for the balance. If the application of the refund to the balance results in a credit, the student will have the remaining credit refunded to them.
  • Resident Advisors, House Directors, Dorsey Scholars, ROTC cadets and any other student who has paid for room and board with institutional funds or credits will not be eligible to receive a refund.
  • All students in payment plans are expected to continue to make timely payment regardless of an anticipated refund.

Relief Grant (for eligible freshmen, sophomores, juniors and 9th-10th semester seniors)

Policy

Freshmen, sophomores, juniors and 9th-10th semester seniors who have paid for a Spring 2020 housing plan and who have moved out of campus housing will receive an institutional Relief Grant applied to their account for the 2020-2021 academic year, disbursed over fall and spring semesters. The Grant will be equal to 100% of the prorated amount of their room costs for the 8 week online instructional period that occurred in the spring 2020 term.

Eligibility Requirements

In addition to the requirements above, please note:

  • Students must be registered full-time to receive the Relief Grant.
  • Relief Grants will be applied following registration and over the summer. All grants will be applied to student accounts prior to the fall payment deadline for all students who have completed their financial aid and registration processes at least four weeks before the payment deadline.
  • Per federal and institutional policy, Relief Grants could cause changes or reductions to other previously awarded financial aid, including a student’s mix of subsidized/unsubsidized federal loans. A Relief Grant cannot cause a student’s total financial aid award to exceed the Cost of Attendance. In the case that a Relief Grant would cause a student’s total financial aid award to exceed the Cost of Attendance, the Relief Grant will be reduced so as to ensure total financial aid does not exceed the Cost of Attendance.
  • Resident Advisors, House Directors, Dorsey Scholars, ROTC cadets and any other student whose room and board will be paid with institutional funds or credits will not be eligible to receive a refund.
  • The Relief Grant is not refundable in the event a student leaves the college.
  • All students in payment plans are expected to continue to make timely payment regardless of an anticipated Relief Grant.

Housing (Room) Refund Policy (applies to eligible seniors)

Policy

All seniors who have paid for Spring 2020 housing, have moved out of campus housing and who will graduate in either May or August 2020 will be refunded 100% of the prorated amount of their room costs for the 8 weeks remaining in the spring 2020 term following Spring Break. Refunds for May graduates resulting in a credit balance will be mailed to the billing address in June, allowing time for the Bursar’s office to receive information on which students have graduated and review their individual charges based on housing location. Seniors who graduate in August will receive their refunds in September.

Eligibility Requirements

In addition to the requirements above, please note:

  • If a student has an unpaid spring balance at the time refunds are issued, the refund will be applied to the existing balance. If an unpaid balance remains, the student remains responsible for the remainder of the balance. If the application of the refund to the balance results in a refund, the student will receive the revised amount refunded to them.
  • All students in payment plans are expected to continue to make timely payment regardless of an anticipated refund.
  • A student with senior class standing who does not graduate in May or August is not eligible for a refund. He/she may be eligible for the institutional Housing Relief Grant applied to the Fall 2020 semester.
  • Resident Advisors, House Directors, Dorsey Scholars, ROTC cadets and any other student who has paid for room and board with institutional funds or credits will not be eligible to receive a refund.

Meal Plan Refund Policy FAQ

Where will any applicable refunds be sent?

Refunds will be mailed to a student’s home address. Students can check their home address in Self-Service. 

I have a balance. Why are you making me pay it before I can get my meal plan refund?

First, a reminder that the final payment deadline for Spring 2020 tuition and fees was December 15, 2019. Any student with an outstanding balance now has been previously contacted by our Bursar’s Office. Payments are not directed to specific charges; they are applied to the total cost of tuition, room and board. For this reason, it is impossible to identify if the balance due is a result of your tuition, room or board charges. The only equitable way to provide every student a refund is to require a cleared balance prior to the refund being issued.   

I am a Dorsey scholar, RA, or another student who did not pay for my own room and board. Will I be required to repay the college for the room and board I will not be using but received through institutional aid or credit?

No. We will not be asking you to repay the college. This is one example of the fixed costs that McDaniel is absorbing. 

When will my meal plan refund be issued?

Meal plan refunds will be issued to eligible students no later than April 3. If you become eligible by resolving an outstanding balance prior to May 1, you can expect your refund to be issued within 14 business days.  

I have a balance due to pending financial aid. What should I do?

Please contact your Financial Aid Specialist.  

How were the meal plan refund amounts calculated?

A simple calculation that prorated each students Spring semester meal plan charge was used.

Semester Charges Prorated Amount (8 of 15 weeks) Amount Refund Amount
Platinum $3,322.00 $1,771.73 $1,771.73
Gold $3,182.00 $1,697.00 $1,697.00
Silver $2,642.00 $1,409.07 $1,409.07
Bronze $1,150.00 $613.33 $613.33

I have not spent all of my $50 worth of McDaniel Bucks. What happens to them?

We faced a number of challenges in our consideration of McDaniel Bucks due to the wide variety of balances among our student body. Ultimately, we chose to include the prorated amount of McDaniel Bucks in the meal plan refund. Therefore, any remaining McDaniel Bucks will be removed from your account.

Relief Grant FAQ

Why is housing going to be applied as a grant?

With an understanding that the COVID-19 impact will likely be felt by our families over the coming year, we identified two important strategies in providing relief. First was to immediately provide cash to students and families who are now incurring unanticipated food costs. Second was to provide some relief for students for the upcoming academic year. The Relief Grant combined with the immediate meal plan refund allows us to accomplish both these goals.  

I don’t plan to live on-campus next year. Will I still receive my grant?

Yes, so long as you are otherwise eligible as outlined under the Relief Grant policy. 

I would like to donate my refund or grant to the college. Who do I contact?

Please email our Bursar’s Office at bursaroffice@mcdaniel.edu