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Financial Aid Policies

McDaniel College complies with federal and state regulations to establish policies and procedures for federal, state, and institutional financial aid. We encourage you to go through and review them so you are aware of the financial aid policies at McDaniel. Not all colleges and universities present policy and procedure information in the same manner. Therefore, you should not assume that the information contained within these pages can be applied towards another institution. If you need further assistance or more information, please contact the Financial Aid Office.

Green Terror mascot looking at campus.

McDaniel College Student FERPA Policy & Notification of Rights under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (An "eligible student" under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution at any age.)

Your Rights Under FERPA

Your rights with respect to your education records include:

The right to inspect and review the student's education records within 45 days of the day the College receives a request for access. A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

The right to request the amendment of the student's education records that the student believes is inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA. A student who wishes to ask the College to amend a record should write the College official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

The right to provide written consent before the College discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

The College may disclose education records without a student's prior written consent under the FERPA exception for disclosure including:

  • To school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted as its agent to provide a service (such as an attorney, auditor, reporting or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee or assisting another school official in performing his or her tasks. A school official typically has a legitimate educational interest if the official needs to review an educa­tion record in order to fulfill his or her professional responsibility.
  • To the parent(s) of a student who claims the student as a dependent based on the IRS Code of 1986 Section 152. McDaniel College values the role of parents as partners in the education of our students. Our institutional philosophy is to encourage communication between students and parents about the student experience at McDaniel. To that end, the College may notify parents of dependent students when it has knowledge of situations adversely affecting a student. Such situations include academic deficiency (warning, probation, and dismissal) and those exceptions permitted under FERPA regarding alcohol and illegal drug policy violations.
  • To officials of another school or school system in which the student seeks or intends to enroll
  • To authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities
  • To comply with a judicial order or lawfully issued subpoena
  • To appropriate officials in connection with a health or safety emergency
  • A request for information that is deemed by the College to be directory information.

The right to opt out of the release of a student's directory information.

Directory information includes:

  • student's name
  • address (home, campus, and email)
  • telephone number (home and cell)
  • dates of attendance
  • previous institutions(s) attended
  • class year
  • major fields of study
  • enrollment status
  • awards and honors (includes Dean's List)
  • degree(s) conferred (including dates)
  • past and present participation in officially recognized sports and activities
  • height and weight of athletes
  • hometown and state
  • photographs

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

Important Financial Aid Policies

It is the responsibility of the student to become familiar with the financial aid policies that govern and regulate financial aid.

Class Eligibilty

Module-Based Classes 

A module is any class that does not span the full length of the semester. 

  • You will NOT be considered to have enrolled in modules if you enroll in courses that span the entire length of the semester (fall or spring, which are 14-15 weeks long)
  • You will be considered to have enrolled in modules if you enroll in any courses for the summer semester or JanTerm
  • For modules, you will not be considered to have withdrawn for the semester, if when you stop attending, you:
    1. provide, at the time you would have a withdrawal, written confirmation stating that you will attend another course later in the same semester
    2. are scheduled to begin another class during the semester no later than 45 calendar days after the end of the one you ceased attending

If this confirmation is not received and/or if you fail to attend the later class, a return of funds calculation will be done based on the date of the original withdrawal.

Repeating Classes Policy

If an undergraduate student fails a course, he/she can get financial aid for repeating the failed class, because no credit hours were earned (as long as a student continues to meet Satisfactory Academic Standards). * Please note that graduate students are not subject to this regulation. *

Undergraduate students can get financial aid only once for a previously passed course in which they earned credit if a student needs to repeat the class. Example: Sarah receives a C in her biology class in the spring 2011. If Sarah repeats the class in the fall 11, our office will count the class towards Sarah’s financial aid enrollment one more time.

If a student is repeating a previously passed course because other coursework was failed, our office will not count the repeated class. Example: Peter attends a program in which coursework is taking in strict sequence. Peter passes two classes, but fails another class. If Peter must repeat all three classes during the next semester, our office could only count one class towards Peter’s financial aid enrollment one class.

Auditing Classes Policy

Financial aid may not be used to pay for audited courses.

Example: Mary is enrolled for 12 credits and decided to change a grading method for one class to an audit. Regardless on when the change will take place, our office will need to revise Mary’s aid and exclude the audited class.

Courses Counted for Financial Aid Purposes

For financial aid purposes, only classes offered as part of the student's program of study will count towards the number of credits the student is enrolled in. For example, a graduate student must take at least 6 credits of graduate level courses to be eligible for financial aid. A graduate student taking a 3 credit graduate course and a 3 credit undergraduate course is not eligible for financial aid.

Communication & Confidentiality

Students must regularly check their McDaniel e-mail for communications from the Financial Aid Office.

When students contact the Financial Aid Office using their personal account (non-McDaniel email account), the response will be sent to the student's McDaniel email account.

Students must consent to receive electronic communication from Fin Aid. This can be completed in Financial Aid Self-Service.

Students must use Financial Aid Self-Service to monitor the amounts and status of their financial aid awards.

Students should contact the IT department for problems accessing McDaniel College email or Archway.

Confidentiality Policy

The Family Educational Rights and Privacy Act (FERPA) requires the Financial Aid Office to release detailed financial aid and billing information only to the student.

However, the student may authorize another person to obtain his/her personal information by completing a FERPA Release Form. This form can be completed in the Registrar's Office.

All visitors to the Financial Aid Office must present a valid ID (student ID card or driver's license) before student specific information can be released. 

Consortium Agreement Policy

The Financial Aid Office does not sign any consortium agreements to serve as a home institution. A student could always send us a consortium agreement to sign as a host institution.

Disbursement of Funds

Your financial aid disburses to your account after the semester has started. All your aid disburses directly to your McDaniel student account to pay all charges on the account first. If there is a credit balance on your account after disbursement, the excess will be refunded. Please contact the Bursar Office about the refund procedure.

In order for any student to be eligible for loan funds, s/he must be enrolled at least half-time (6 credits for all students) at both Freeze Date and at the time the loan funds are disbursed to the Bursar Office. For students whose classes are staggered, loan funds will not be released until you have reached 6 credits or more. There are several eligibility requirements that are associated with each particular type of financial aid. A student must be enrolled for required number of credits in order for the financial aid to be applied to the student account.

Scholarships, grants or loans from external sources will be posted as the funds are received by McDaniel College. Funds are posted weekly throughout the semester.

Dropping Courses & Withdrawal

Dropping Courses

What happens when you drop one or more classes?

The overall consequences of dropping courses depend on EACH of the following:

  • the aid you have been awarded
  • the number of credits you retain
  • the point in the semester you drop and the tuition refund period in effect

You could owe additional money to the College (which would be due immediately) or you could have additional funds returned to you from the College in the form of a refund. In some cases, your eligibility for aid could be impacted for future semesters. Refer to the Satisfactory Academic Progress (SAP) policy for more information. 

Students must check with the Financial Aid Office before dropping from any and all courses to determine if their aid will be impacted.


What happens when you withdraw from all classes?

Withdrawing from McDaniel College may have both academic and financial aid consequences.  You are encouraged to understand the consequences before you decide to withdraw.

If you complete 60 percent or less of the term prior to withdrawing, you may be required to repay a substantial portion of your financial aid.

As with dropping a class, the specific financial consequences for you depend on several factors:

  • The amount and type of financial aid you have been awarded for the term
  • The amount of initial charges, as well as adjusted charges
  • The point in the term you withdraw (including the refund period in effect)

You could owe additional money to the College (which would be due immediately), or you could have additional funds returned to you from the College in the form of a refund. In some cases, you could have aid adjusted for future terms.

McDaniel College is required to review a student’s account and recalculate eligibility in the following situations:

  • A student completely withdraws from all classes during the semester, or,
  • A student never attends any classes during the semester, or,
  • A student does not complete all modules (classes that do not span the entire length of the semester) for which s/he has registered for during the semester.

The Financial Aid Office is responsible for reporting in the calculation the last date of attendance as determined by the institution using the last date of attendance or the last date of academically related activity. If neither of these dates are available, then the date the student initiated the withdrawal process will be used.

Confirmation of future enrollment within the same semester will prevent the recalculation process from being initiated. If a student decides that dropping a single course during the semester is necessary but expects to complete the subsequent module courses during the same semester, s/he will be given the option to confirm that intention by responding to email notice from the Financial Aid Office. Without documented confirmation by the student, our office will assume that the student ceased attendance and will begin the Return of Title IV Funds process.

The federal recalculation is determined on a pro-rated basis taking into consideration the actual number of days that a student is in attendance. Once the recalculation is completed, the student will receive notification from our office of any change to his/her financial aid.

Please note that due to complexity of this federal policy, each Return of Title IV funds calculation is dependent on individual student circumstances.

Here are some examples of when our office is required to perform the Return of Title IV calculation:

  1. A final award letter was based on 6 credits- a student withdraws from both classes on October 1, 2011. We are required to complete a Return of Title IV Funds process.
  2. A final award letter was based on 6 credits, with one class starting in September and the second class beginning in late October. A student completes the first class and drops the second class. The student does not respond to our letter to confirm enrollment in another fall class. We are required to complete a Return of Title IV Funds process.
  3. A final award letter is based on 12 credits but the student stops attending the classes in October and receives all failing grades. Our office is required to complete a Return of Title IV Funds process.

If you are considering withdrawing and have any questions about the financial aid consequences, please contact our office.


All students should be aware that dropping or withdrawing from courses could also impact their state and/or institutional aid. Eligibility for state aid is determined based upon enrollment at the Freeze Date. If a Return of Title IV Funds calculation is required, institutional aid will be adjusted according to McDaniel College’s tuition adjustment percentages. Review the catalog for more information about the tuition adjustment policy.  

Drug Policy

A federal or state drug conviction can disqualify a student for Title IV funds. A student who has been convicted of any offense under any federal or state law involving the possession or sale of a controlled substance for conduct that occurred during a period of enrollment in which federal student aid was received shall not be eligible to receive federal student aid (including any grant, loan, or work assistance) during the period beginning on the date of such conviction and ending after the interval specified in the following table:

If convicted of an offense involving:

The possession of a controlled substance:


  •  First offense: 1 year
  •  Second offense: 2 years
  •  Third offense: Indefinite

The sale of a controlled substance:


  • First offense: 2 years
  • Second offense: Indefinite

Note: Convictions that are reversed, set aside, or removed from your record do not count, nor does any conviction received while the student was a juvenile, unless they were tried as an adult. Alcohol and tobacco are not illegal drugs under this law.

Regaining Eligibility

Rehabilitation: A student whose eligibility has been suspended may resume eligibility before the end of the ineligibility period if the student satisfactorily completes a drug rehabilitation program and passes two unannounced drug tests conducted by a drug rehabilitation program.

Standards for a Qualified Drug Rehabilitation Program:

  • be qualified to receive funds directly or indirectly from a federal, state, or local government program
  • be qualified to receive payment directly or indirectly from a federally or state-licensed insurance company
  • be administered or recognized by federal, state, or local government agency or court
  • be administered or recognized by a federally or state-licensed hospital, health clinic, or medical doctor

It is the student's responsibility to certify that s/he has successfully completed a qualified drug rehabilitation program and passed the required drug tests. Students may submit documentation to the Financial Aid Office if they have met the requirements to regain Title IV eligibility. 

If I have a drug conviction, should I still apply for aid?

Yes, because you may be eligible depending on the date and number of convictions.  You may still be eligible for non-federal aid and you may be able to regain your eligibility.

Answer the question about drugs on the FAFSA (#35). Do NOT leave this question blank. If you answer YES, you can call Federal Student Aid at 800-433-3243 if you need help filling out the worksheet after you receive it.

Freeze Date

What is a Freeze Date?

Eligibility for financial aid at McDaniel College is based on the number of credit hours you are enrolled and attending/participating in at the end of the add/drop period for the fall and spring terms, defined as the Freeze Date. Financial aid may be adjusted if your enrollment on the Freeze Date differs from the enrollment initially used to determine your financial aid eligibility.

What does this mean?

Financial aid eligibility is determined based on level of enrollment. Certain types of financial aid require full-time enrollment to maintain eligibility; other types of financial aid only require half-time enrollment. If you receive financial aid that is based on full-time enrollment and have reduced your credit hours as of the Freeze Date, an award may be cancelled and you may be billed for lost aid.


You enrolled in 12 credit hours (full-time status) at the beginning of the semester and received financial aid based on full-time enrollment. You later dropped or withdrew from a 3 credit hour course. At the Freeze Date, your actual enrollment is 9 credit hours (three-quarter-time status). Your financial aid eligibility will be recalculated to reflect three-quarter-time enrollment.

What can you do?

If you anticipate a change in enrollment, please contact our office to determine how this change will impact your financial aid.

Enrollment requirements for different types of aid are listed below:

Please note that wait-listed courses do not count towards credit requirements where financial aid is concerned.

  • Institutional Scholarships and tuition waivers :  Full-time
  • Pell Grants:  Full-time (prorated at ¾ time, ½ time and less than ½ time)
  • All institutional grants:  Full-time
  • Loans (including Stafford Direct Subsidized and Unsubsidized, Parent PLUS, Graduate PLUS, Private/Alternative ):  Half-time
  • Work-Study:  Half-Time

Full-time enrollment – 12 credits per semester for undergraduates, 9 credits for graduates

Half-time enrollment – 6 credits per semester for undergraduates, 6 credits for graduate students

Module-based classes

If a student already received a financial aid award letter, any module-based class(es) added after the freeze date will not be counted towards financial aid enrollment status for the semester for all types of aid except loans. If a student plans to enroll in any module-based class(es), please do so before the freeze date. No exceptions will be made. 

When is the Freeze Date?

Please contact the Registrar's office for current Freeze Date Information.

Housing Policy

Any time a student changes his or her housing status, the student must inform the Financial Aid Office of the change by filling out a Housing Update Form.

If a student makes the decision to change their housing status, their Cost of Attendance and McDaniel Grant will be recalculated. As the result of the change in the cost of attendance, the following revisions could be made:

  • A student who was awarded a McDaniel Grant will have the grant reduced if a student changes his housing status from a resident to a commuter.

    If a student who originally planned to commute will decide to live on-campus, the student may request an upward adjustment in grant assistance. The Financial Aid Office will attempt to meet these requests, based on the availability of funds.

  • Students with federal or private loans might have their loans reduced.

It is strongly suggested that students meet with Financial Aid Staff prior to finalizing changes to housing arrangements.

Leave of Absence & Return of Federal Student Aid

Leave of Absence

Students who must interrupt their studies for adequate reason, such as sustained ill health or military service, may be granted a leave of absence for semester. McDaniel College’s academic leave of absence policy does not meet certain federal Title IV requirements; therefore a McDaniel College leave of absence after the semester starts will be treated as a federal withdrawal and would be subject to Title IV return of funds calculation.

Return of Federal Student Aid

To remain eligible for federal student aid during the semester, the student must be attending classes, taking exams, and completing required course work.

Federal Regulations require the College to calculate a return of federal student aid funds for students who withdraw (officially or unofficially) from all classes on or before the 60 percent attendance point in the semester and for students who withdraw from any module-based courses.

If the student officially withdraws, the determination date is the date McDaniel College determines the student began the withdrawal process. If the student does not provide official notification of his/her intent to withdraw, the determination date will be determined as the date McDaniel became aware the student was not attending class. For official withdrawal, McDaniel uses the date the student provided official notification to withdraw as the withdrawal date. For unofficial withdrawals, the last date of academically related activity as given by a professor is used as the withdrawal date. 

The calculation required determines a student’s earned and unearned Title IV aid based on the percentage of the enrollment period completed by the student. The percentage of the period that the student remained enrolled is derived by dividing the number of days the student attended by the number of days in the period. Calendar days (including weekends) are used, but breaks of at least 5 days are excluded from both the numerator and denominator.

Until a student has passed the 60% point of an enrollment period, only a portion of the student’s aid has been earned. A student who remains enrolled beyond the 60% point is considered to have earned all awarded aid for the enrollment period.

The unearned portion of federal student aid funds will be returned to the appropriate aid program(s). The funds are returned in the following order:

  • Federal Direct Unsubsidized Loan
  • Federal Direct Subsidized Loan
  • Federal Perkins Loan
  • Federal Graduate PLUS Loan
  • Federal PLUS Loan
  • Federal Pell Grant
  • Federal SEOG Grant

Students withdrawing from classes are responsible for payment of any balance due after the required return of federal student aid funds.

Earned aid is not related in any way to institutional charges. In addition, the College’s refund policy and return of Title IV funds procedures are independent of one another. A student who withdraws from a course may be required to return unearned aid and still owe the College for the course. Unearned funds will be returned within 45 days of the date the McDaniel College determined the student withdrew.

Students who stop attending all classes without officially withdrawing will be subject to a return of federal student aid funds at the end of the semester based on the last documented date of attendance as determined by McDaniel College.

The responsibility to repay unearned Title IV aid is shared by McDaniel College and the student. For example, the calculation may require McDaniel College to return a portion of federal funds to the federal Title IV programs. In addition, the student may also be required to return funds based on the calculation. A student returns funds to the Federal Direct Loan program based on the terms and conditions of the promissory note of the loan. A student who receives federal grants may be required to repay 50% of the funds received.

Post-withdrawal disbursements

Post-withdrawal disbursements happens when students that receive less Title IV aid than earned will be offered a disbursement for the amount of the earned aid that was not received. If the post withdrawal disbursement is a Federal Pell Grant and FSEOG, the student account will be automatically credited. If a post-withdrawal disbursement includes Federal loan funds, McDaniel College must obtain the students, or parent if there is a Plus loan permission before the loan is disbursed. The borrower will be notified within 30 days of the date that McDaniel College determined the student withdrew and must respond within 30 days.

Disbursements will be credited to the student's account for any outstanding allowable charges within the semester or paid directly to the student if there isn't an outstanding balance. 

Credits that will be applied to current charges will post to the students account within 45 days of the student withdrawal date determined by the institution. If the post withdrawal disbursement creates a credit balance, the student will receive the refund within 14 days of the disbursement day. 

How to Handle a Grant Overpayment

Students who owe funds to a grant program are required to make payment of those funds within 45 days of being notified that they owe this overpayment. During the 45 day period students will remain eligible for Title IV funds. If no positive action is taken by the student within 45 days of being notified, McDaniel College will notify the U.S. Department of Education of the student’s overpayment situation. The student will no longer be eligible for Title IV funds until they enter into a satisfactory repayment agreement with the U.S. Department of Education.

During the 45-day period, the student can make full payment to McDaniel College to cover the overpayment. The College will forward the payment to the U.S. Department of Education, and the student will remain eligible for Title IV funds.

If a student is unable to pay their overpayment in full, they can set up a repayment plan with the U.S. Department of Education. Before doing this please contact our office at 410-857-2233. You will need to make sure we have referred your situation to the U.S. Department of Education before any repayment plan can be set up.

If you want to contact the U.S. Department of Education, their address is listed below.

U.S. Department of Education
Student Financial Assistance Programs
P.O. Box 4222
Iowa City, IA 52245
Phone: 1-800-621-3115

Loan Cancellation Policy

The Financial Aid Office uses an active confirmation process for all students. Students are required to use Financial Aid Self-Service to reduce or decline previously awarded loans.

New students or first time borrowers should accept and activate their loans by the priority deadline, if possible. If not, the loans will be cancelled 30 days after the semester has started. If the student is awarded later, the loans will be cancelled 30 days after awarding if the steps have not been completed. The student will be notified via email that the loan was cancelled.

Reinstating Loans

To reinstate the Direct Subsidized/Unsubsidized or PLUS loans, the student and/or parent will need to complete the action steps and submit a Loan Change Form to request that the loan be reinstated. 

McDaniel 1Card Tuition Account Transfer Policy

McDaniel College offers students the option to request book advance funds. Bookstore advances are based on enrollment status and the amount of excess aid expected; this means that once the student’s tuition, room/board, and fees have been paid, then the excess can be used to buy books from the College's bookstore. For example, if your bill is $14,000 and you are receiving $14,500 in financial aid, we may be able to grant you a book advance for up to $500 depending on student type and credits:

Full-time Students - $600
Undergraduate 12+ credits
Graduate 9+ credits

Part-time Students - $50 per credit
Undergraduate less than 12 credits
Graduate less than 9 credits

Please note the following in order to request a book advance:

  • Obtain a McDaniel 1Card Tuition Account Transfer form from the Bursar’s Office.
  • Student must be matriculated and registered for classes.
  • All requested documents must have been submitted to the Financial Aid Office. 
  • There can be no outstanding balance.
  • Book advances are only given for fall and spring semesters with limited exceptions for summer: Pell-eligible students whose federal aid will result in a credit balance. There are no Bookstore Advances for JanTerm, but the JanTerm credits and charges are considered part of the spring semester.
  • You can only request one book advance per semester.
  • Book advances may be requested 1 week prior to the start of the classes.
  • Book advances are not available once a refund has been initiated for your account.
  • Contact the McDaniel Bursar Office at 410-857-2209 if you have questions about whether or not you are eligible for a book advance.

Overaward Policy

An “overaward” occurs when the need-based awards exceed financial need or when the total of financial aid awards exceeds the cost of attendance. If a student has been overawarded, federal regulations require McDaniel College to adjust awards which may result in a bill. Need-based aid includes grants, scholarships, Federal Work Study, Federal Direct Subsidized Loans, and outside resources (i.e. faculty/staff tuition benefits, scholarships, etc.). Non-need based aid includes Federal Direct Unsubsidized Loans, Federal Parent PLUS Loans, Federal Graduate PLUS Loans, and Alternative Loans.

Possible reasons an overaward can occur are:

  • Additional awards are received after the final award letter was sent.*
  • Housing status changes after the final award letter was sent.
  • The verification process results in changes made to FAFSA data.

If a need-based overaward occurs, the financial aid department will reduce or cancel federal aid in the following order. A Federal Pell Grant is never reduced.

  • Federal Work Study
  • Federal Supplemental Educational Opportunity Grant
  • Direct Subsidized Loan

If a non-need based overaward occurs (student’s cost of attendance was exceeded), the financial aid department will reduce or cancel federal aid in the following order.

  • Alternative Loan
  • PLUS or Graduate PLUS loan
  • Direct Unsubsidized Loan
  • Federal Work Study
  • Federal Supplemental Educational Opportunity Grant
  • TEACH Grant
  • Direct Subsidized Loan

If student’s tuition is paid by other sources, institutional scholarships will be reduced or cancelled to avoid the excess of the funds awarded toward the tuition.

If a new student receives a late Educational Assistance Grant from the state of Maryland, other aid will be reduced accordingly.

The combined amount of aid from all the sources can never exceed student’s cost of attendance.

*It is the student's responsibility to provide documentation of external sources of aid such as scholarships and tuition benefits to the Financial Aid Office as soon as the information is received.

Retroactive Reduction to Aid

There are several situations that may arise which require the Financial Aid Office to reduce funds, even if they have disbursed. These situations include, but are not limited to:

  • changing credit load during the Drop/Add period at the beginning of each semester
  • dropping a class you never attended
  • failing to meet prerequisite  requirements for classes offered in a sequence for the same semester
  • changing your degree plan
  • completely withdrawing from all of your courses for a semester
  • not completing all courses in a semester that are in module format
  • receiving grades of all "F"s for the semester
  • receiving an "F" for a class you never attended
  • receiving a "W" for a class you never attended
  • receiving additional education assistance, such as scholarships after your financial aid has disbursed
  • discovering that you have been awarded over the annual or lifetime loan limits

Many students realize after the fact that decisions they made may require them to repay some or all of their financial aid for a semester. The consequences can amount to hundreds or thousands of dollars. Save yourself this worry by understanding the impact of your decisions before you make them. Please contact our office for guidance.

Revisions to Financial Aid

If you receive disbursement for any aid sources that later must be revised or canceled, you may be liable for partial or full repayment of the funds.

Your financial aid may be revised or canceled:

  • if aid was based on false or inaccurate information.
  • if an error was made in determining your eligibility or in disbursement of aid.
  • if the amount of aid you receive will exceed your financial need or budget. (This may occur if you receive additional aid or as a result of verification).
  • if you withdraw from one or more classes.
  • if you do not submit all required documents.
  • if you fail to maintain Satisfactory Academic Progress.
  • if additional funds become available.
  • if extenuating circumstances warrant an adjustment in your eligibility for financial aid.
  • if you fail to achieve the required standards for merit based aid you receive from McDaniel College
  • if you do not achieve the proper grade level needed for student loans that were initially awarded.

Satisfactory Academic Progress

Educational institutions that participate in federal financial aid programs are required to define and enforce Satisfactory Academic Progress (SAP) standards for those students receiving financial aid. The standards used for financial aid recipients must be at least as rigorous as those applied to the general College population. These standards assure that completion of a degree will occur, and within an established time frame.

The standards of Satisfactory Academic Progress measure a student’s academic progress both qualitatively and quantitatively. Therefore, in addition to minimum cumulative grade point average (GPA) requirements, the federally-established standards include requirements that students need to progress in their academic program by successfully completing the majority of courses for which they enroll and place a limitation on the maximum period of time that students can receive federal financial aid while pursuing a degree at an educational institution. In addition, certain types of courses are limited or excluded from eligibility.

Download Undergraduate SAP Policy

Download Graduate SAP Policy

Updating Your Information

The aid awarded to you was based on your financial circumstances, enrollment plans, and satisfactory academic progress status as originally reported. If you receive additional aid or if your circumstances change, the Financial Aid Office may be required to make award adjustments. Because of this, you are required to report the following:

  • Any additional financial aid (scholarships, grants, and loans; tuition reimbursements and any other educational or tuition assistance) not listed on your award letter. Students receiving additional financial aid not listed on the award letter must complete and return the Notification of External Scholarship Form to the Financial Aid Office.
  • A change in your enrollment status for the current semester or for future semester.
  • A change from living with a parent or relative to living in a College residence hall or off-campus housing, or the reverse (change in housing status for the current or future semester).
  • Withdrawal from the College prior to the first day of the term.
  • Withdrawal from the College  during the semester.
  • If you stop attending all courses.